1.0 Overview
2.0 General use
2.1 Main window
2.2 Navigating alumni profiles
2.3 Searching for alumni profiles
3.0 Alumni use
3.1 Editing information
3.2 Update process
4.0 Administrator use
4.1 Controls window
4.2 Verifying information
4.3 Adding alumni
1.0 Overview
The purpose of the St. Norbert College Alumni Tracking System (SNC-ATS) is to allow current and future students of SNC to be able to gain foresight on possible paths beyond graduation. The system is to contain alumni contact information as well as information about any further education alumni might have experienced and any companies at which they worked or currently work. The information is stored entirely in a database, however, the database will need not be directly accessed by any user in the system. The SNC-ATS application will suffice all needs for the system.
2.0 General use
The general use of the SNC-ATS application will be to view general, career-related, and education-related information on alumni. Any users of the application will be able to view all information stored in the database.
2.1
Main window
The main window of the application displays a sortable listview of recent alumni. From the main window, the user is able to either click an alumnus to bring up an alumnus profile, click on the search link below the listview to filter through alumni, or click on the administrator link if he/she wishes to sign on as the system administrator.
2.2 Navigating alumni profiles
Once
the user has clicked on an alumni in the listview,
that corresponding alumnus’ profile will be displayed. The profile window will show general
information about that alumnus, including contact information and information
related to their time at
2.3 Searching for alumni profiles
From the main window, If the user chooses to click on the search link, a new window is open with empty search fields. The user may enter data in one or more of these fields and search for profiles that matches that data in the database. Any profiles that match the search will then be immediately displayed in the listview on the main window of the application. If no matches are found, a message will be displayed notifying the user of no matches.
3.0 Alumni use
Upon graduation, alumni will be added to the database by the system administrator. An initial password will be created for each new profile, which will be comprised of the alumnus’ initials followed by a birthdate. It will be in a IIMM/DD/YYYY format (case-sensitive). Immediately upon addition to the database, an alumnus will be able to edit their information (subject to verification by the administrator).
3.1
Editing information
In order to edit any information related to him/herself, an alumnus will need to open up their user profile and click on the edit information link on the left side of the window. Upon clicking the link, the alumnus will be asked to verify his/her password. The initial password for each alumnus will be his/her initials (case sensitive) followed by his birthday, in an IIMM/DD/YYYY format. If the password entered is correct, all fields will be opened for editing. The education and career histories will be able to be editing by clicking the corresponding links on the bottom of the profile, just as viewing histories would be accessed. Once these are clicked, an alumnus will have the option of adding a new job or education to the history or to edit past history. An alumnus is also able to edit his/her password by clicking the edit password link on the very bottom of the edit alumnus profile window.
3.2
Update process
Upon clicking the “update” button for either a profile or a history, the new information will be sent to the system administrator in a queue. The information will only be officially updated upon verification by the system administrator.
4.0 Administrator use
The
system administrator has the duty of adding new graduates to the database upon
graduating from
4.1 Controls window
The controls window is accessed from the very bottom of the main window. Upon clicking the administrative link, the user will be accessed for the administrator password. Once the password is entered correctly, the controls window will be displayed. From this window, the administrator can verify any new or edited information requested from alumni. The information will be verified in a top-down manner as to keep data integrity in the database. For each table to which the administrator is able to add, the new information will be able to be denied, edited, and/or verified. On verification, the information will be officially added or updated to the database and will be able to be the on viewed by the public from the application. The information that is able to be verified includes any new companies, schools, jobs, educations, and general profile information.
4.2
Adding alumni
At the bottom of the control window is a button that opens a window to add new alumni profiles. These profiles include the most general information that the administrator would have access to, such as name, major, and birthdate of each new alumnus. New alumni profiles may be added to the database at any time.